How to Export Office 365 to PDF on Mac for Free

Written By Mithilesh Tata
Updated on January 13th, 2024

Summary: Are you struggling with a solution to export Office 365 to PDF on Mac? If yes, then go through this write-up from top to bottom to avail the complete information to overcome such a task. Through this blog, we have explained two different methods, manual and professional solutions, to convert Office 365 to PDF on a Mac Machine. Additionally, we have also introduced the third-party Email Backup Wizard for Mac Software in order to ease the conversion process.
Download Now Download Now

Let’s start the blog; moving forward, before discussing the solutions, let’s discuss the brief introduction about Office 365 and PDF.

Table of Contents

An Introduction Regarding Microsoft 365 and Adobe PDF

Office 365: Users can access the Office 365 application by subscribing to a monthly or annual payment plan. In O365, a basic subscription to Microsoft Office Suite is included along with other productivity tools such as free OneDrive storage. Also, along with the MS Office Suite software, the O365 Business and Enterprise subscription includes SAAS solutions, including SharePoint, Hosted Exchange, Skype for Business, Yammer, etc.

Adobe PDF: It stands for Adobe Portable Document Format (PDF). This file has several operating systems, including Mac, Windows, and Linux, and it supports cross-platform file formats. PDF ensures consistent and accurate visualization of documents, regardless of the hardware or software used for producing them. Additionally, it’s easiest, but it’s hard to copy, edit, and print file formats. Therefore, for multiple reasons, users prefer to export Office 365 to PDF on Mac.

Let’s proceed further and discuss the solutions one by one. Initially, let’s start with the manual procedure along with step-by-step instructions.

Manual Procedure to Save Office 365 Emails to PDF via the Admin Center

The steps are as follows:-

Sign in to your email account at Outlook.com.
Open the email, which you need to print in PDF format.
Navigate to the more icons on the Top Bar and choose the print option.
As shown in the screenshot, tap on the Print button.
Make sure that in the destination menu “Save as PDF” is chosen.
Hit the save options and save the PDF file in the required location.

Manual procedures have some limitations, and we will discuss these limitations in detail further.

Demerits of Manual Techniques

Some of the pitfalls of the manual techniques are as follows:-

This manual technique is acceptable only if you have a few emails.
Using this technique doesn’t allow you to save attachment files.
The complete procedure is time-consuming and requires a lot of effort.

Professional Solution to Export Office 365 to PDF on Mac

The Email Backup Wizard for Mac is a risk-free and reliable utility that allows you to export mailboxes from Office 365 to PST, PDF, MBOX, and many more. Additionally, this tool provides multiple built-in features to ease the conversion process. Also, it’s compatible with all Windows OS like 11, 10, 8.1, 8, 7, Vista, XP, etc.

Moving forward, let’s discuss the stepwise instructions in more detail.

Step by Step Guideline to Export Microsoft 365 to PDF

Download, install, and run the Email Backup Wizard for Mac. Now, opt for the backup option from the displayed software interface.
Further, click on the Continue option to move forward.
Select the Use Modern Authentication option, provide the Office 365 credentials and email ID, and hit the Sign-in button. After successful authentication, go back to the tool interface.
Select the types from which you need to back up. (Mailbox, Online Archive, Public Folder).
Further, please choose (Mailbox, Online Archive, or Public Folder) for each user as per your choice using the drop-down list from Mailbox. Hit the Next button.
Next, the tool will display the tree structure of the selected Office 365 account. Pick the folders from the interface to back up and hit the Next button.
Select PDF from the drop-down menu as the saving format. Further, opt for additional features as per the requirements.
Assign a location to save the resultant file in the destination path and hit the Next button. At the end, hit the convert button to initiate the backup process.

Wrapping Up

This write-up covers a manual and professional solution via a third-party tool to export Office 365 to PDF on Mac. There is a manual procedure available that has certain limitations. Therefore, we suggest going for an alternative or a professional approach. Through this utility, users can easily download emails from Office 365 into PDF in bulk without causing any interruption to the procedure.

Rate this post

About The Author:

Mithilesh Tata

Mithilesh Tata has over 10 years of experience in the technologies and has vast expertise in Cloud Migration, Email Migration, Data Recovery, and Email Backup and much more technology.